Activities from start to finish

Lisfinity Title

Project Deployment Flowchart

The checkmarks indicate who will perform the activity. You may click the checkmark to see some screenshots of the pages where you will perform the activity and there are some guides on how the activity is done .

There are 2 options on how to package the contract -

Design-&-Build (D&B) and Design-Bid-Build (DBB).

The D&B is about hiring a contractor that can do both the

design as well as the construction.  The DBB package

means that BuildPodd will recommend a separate

architect to do the design, then conduct a bidding

among contractors. Which one to use depends on the

following criteria and conditions:

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1) The offer template can be

downloaded from the dashboard of

architects and contractors. If

Design&Build, the design proposal

shall only include the line item #1,

which is the Design Schematics +

Rendering + BOQ because the design

development, construction drawings,

 signing and sealing, shall be priced

and included in the construction

proposal.

 

2) The architect for Design&Build

package shall be under the

employment of the contractor, in

contrast with the Design-Bid-Build

package where the architect or

designer is an independent one and

csn not be influenced by the any

contractor.

 

3) Although the design proposals are

uploaded in the PODD system, the

payment shall be done externally by

the owner and the designer or

contractor and will not be in,cuded in

 the construction contract monitoring.

1) This is for Design-Bid-Build package.

The offer template can be downloaded

from the dashboard of the architects.

The architect shall offer all the items including

the Construction Administration.

 

3) Although the design proposals are

uploaded in the PODD system, the

payment shall be done externally by

the owner and the designer or

contractor and will not be in,cuded in

 the construction contract monitoring.

1) Once fhe architect is done with the designs, rendering, and BOQ,

he/she shall fill up the BOQ in the system. The BOQ uploaded by the architect

shall be used by Admin as basis for the RFP. If the package is Design&Build, it is

the architect of the contractor who shall upload the designs and the BOQ.

2.  If there are items that are not yet included in the Scope Of Work or BOQ, the architect

must advise the BP Admin so he can include it in the Admin dashboard.

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1) To evaluate a winning proposal, the BP Admin shall first review if all proposals

have complete items per scope of work. If the architect was awarded the Construction

Admin, he/she shall Lso be asked to review the proposals and recommend correction

and recommended best proposal. If there are corrections needed, BP Admin

shall notify the concerend contractor to complete any missing items and resubmit.

Once everything is complete, the BP Admin shall recommend the lowest bidder

considering that all other criteria are equally met. The BP Admin may recommend

the second lowest bidder subject to valid reasons to be approved by the client.

1) Once a winning proposal is identified, the BP Admin shall prepare the Notice To Award

and send to the contractor via the messaging app.

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1) The architect who is engaged with Construction Admin shall also review and

advise the owner about the accuracy of the progress reports and billings based on

photos. Upon completion, the architect shall also review and conform to the punchlist.

1) The architect who is engaged with Construction Admin shall also review and

advise the owner about the accuracy of the progress reports and billings based on

photos. Upon completion, the architect shall also review and conform to the punchlist.

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Some Additional Instructions

How to choose whether the package should be Design-&-Build or Design-Bid-Build. If the project condition falls under the 8 criteria, then, just follow the recommended contract package. You may deviate if there are reasons to do so.

Criteria Design & Build Design-Bid-Build
1. Contract is small. say, less than Php 2M
2. Owner endorsed a Design & Build contractor
3. Target start date is less than 30 days
4. Contract is quite big, say, above Php 2M
5. Budget is tight
6. Owner has not endorsed any D&B contractor
7. Owner has endorsed an architect who is not a contractor
8. Has ample time to do Design-Bid-Build

1) The offer template can be downloaded from the dashboard of architects and contractors. If Design&Build, the design proposal shall only include the line item #1, which is the Design Schematics + Rendering + BOQ because the design development, construction drawings, signing and sealing, shall be priced and included in the construction proposal.

2) The architect for Design&Build package shall be under the employment of the contractor, in contrast with the Design-Bid-Build package where the architect or designer is an independent one and csn not be influenced by the any contractor.

3) Although the design proposals are uploaded in the PODD system, the payment shall be done externally by the owner and the designer or contractor and will not be in,cuded in the construction contract monitoring.

1) Once fhe architect is done with the designs, rendering, and BOQ, he/she shall fill up the BOQ in the system. The BOQ uploaded by the architect shall be used by Admin as basis for the RFP. If the package is Design&Build, it is the architect of the contractor who shall upload the designs and the BOQ.

2.  If there are items that are not yet included in the Scope Of Work or BOQ, the architect must advise the BP Admin so he can include it in the Admin dashboard.

1) Once the BOQ is uploaded by the architect, the BP Admin shall prepare the RFP and use the uploaded BOQ as the input. However, if the BP Admin sees that there are missing items, he shall notify the architect. Toggle Content

2) The BP Admin shall also send a message to the invited Contractors together with the RFP invitation. The message shall contain the following: “You are invited to submit your proposal for the following project (name of project). Please visit your dashboard to respond to the Request For Proposal. You shall include the awarding fee of 6% under the Overhead and Miscellaneous Fees, which will be collected from the client when you win the contract and will be paid to BuildPodd during the release of the downpayment from the client.

1) To evaluate a winning proposal, the BP Admin shall first review if all proposals have complete items per scope of work. If the architect was awarded the Construction Admin, he/she shall Lso be asked to review the proposals and recommend correction and recommended best proposal. If there are corrections needed, BP Admin shall notify the concerend contractor to complete any missing items and resubmit. Once everything is complete, the BP Admin shall recommend the lowest bidder considering that all other criteria are equally met. The BP Admin may recommend the second lowest bidder subject to valid reasons to be approved by the client.

1) Once a winning proposal is identified, the BP Admin shall prepare the Notice To Award and send to the contractor via the messaging app.

1) After the winning contractor accepts the Notice of Award, he shall be advised to download the contract template for (D&B or DBB) and accomplish it for signing and notarization.

1) The architect who is engaged with Construction Admin shall also review and advise the owner about the accuracy of the progress reports and billings based on photos. Upon completion, the architect shall also review and conform to the punchlist.

If the project was referred to by a technical affiliate and he/she agrees to do construction admin, the construction admin shall not be awarded to the architect on record.