Activities from start to finish
The checkmarks indicate who will perform the activity. You may click the checkmark to see some screenshots of the pages where you will perform the activity and there are some guides on how the activity is done .
First, go to the New Project box on the dashboard and preview the details of the project to determine the
recommended work package.
After analyzing the project details, answer the 3 basic questions from the Decision Tree below to
determine the recommended work package if it should be  Design&Build or Design-Bid-Build.
If the answer to the first question points to the upward direction, the recommended package
may be Design&Build. If downward, Design-Bid-Build. If the answer points to the middle, go to the
next question until  the last question.
On one hand, if the decision tree points to a Design&Build package,
there will be no competitive bidding and only one contractor shall be invited. The BuildPodd Admin shall
prepare the Project Invitation for the endorsed or best-match Design&Build contractor
so he/she will submit the Design Proposal first, then later on, the Request for Proposal for the
construction component.
On the other hand, if the decision tree points to a Design-Bid-Build package,
there will be competitive bidding with at least 3 contractors. The BuildPodd Admin shall prepare the
Project invitation to the recommended or best-match designer so he/she will submit the Design
Proposal first. Then, later on, the BuildPodd Admin shall prepare the Request For Proposal for at least 3
contractors.
To prepare a Project Invitation, first, change the project status from New Project to Design Phase.
Who to invite in the Project Invitation stage depends on what work package was recommended by the Decision Tree.
If the recommended work package is Design&Build, the BuildPodd Admin shall invite a Design&Build Contractor,
to submit a Design Proposal first, and later on, a Request for Proposal for the construction component.
The BuildPodd Admin may invite either the endorsed one by the project owner or another one from the PODD
database. If the endorsed contractor by the project owner is not yet in the PODD database, the BuildPodd
Admin needs to add it first in the settings.
If the recommended work package is Design-Bid-Build, invite first an architect (or ID) to prepare the design and
later on invite at least 3 contractors to bid.
Â
Please be guided by the screenshots below.
After the BuildPodd Admin invited an architect or a designer, the project owner is required to accept or reject
the invited architect or designer by clicking on the New Project tab in the dashboard. The project owner
may click the designer's peofile to assess his/her qualificarions. The a cepted designer will be added to the
dashboard side tab called My PODD Team and can be contacted anytime via the internal messaging app.
This is for Design-Bid-Build package. Please be guided by the screenshots below:
1) This is the design proposal for design-&-build package.
The design proposal shall only include the line item #1,
which is the Design Schematics +
Rendering + BOQ because the design
development, construction drawings,
 signing and sealing, shall be priced
and included in the construction
proposal.
2) The architect for Design&Build
package shall be under the
employment of the contractor, in
contrast with the Design-Bid-Build
package where the architect or
designer is an independent one and
csn not be influenced by the any
contractor.
3) Although the design proposals are
uploaded in the PODD system, the
payment shall be done externally by
the owner and the designer or
contractor and will not be in,cuded in
 the construction contract monitoring.
Please be guided by the screenshots below:
The project owner shall approve the proposal with the help of the BuildPodd Admin.
The architect shall start the design process by working closely with the owner.
1) Once the architect is done with the designs, rendering, and BOQ,
he/she shall upload the designs, specs, and fill up the BOQ in the system. The BOQ uploaded by the architect
shall be used by Admin as basis for the RFP.Â
2. Â If there are items that are not yet included in the Scope Of Work or BOQ,
the architect must advise the BP Admin so he can include it in the Admin dashboard.
1) Once the architect of the design-&-build contractor is done with the designs, rendering, and BOQ,
he/she shall fill up the BOQ in the system. The BOQ uploaded by the architect
shall be used by Admin as basis for the RFP.
2. Â If there are items that are not yet included in the Scope Of Work or BOQ, the architect
must advise the BP Admin so he can include it in the Admin dashboard.
The Request For Proposal (RFP) is the equivalent of Invitation To Bid. It is primarily composed of the
Scope of Works as a template for the contractor to cost out. Â The supplementary information to help in the
preparation of proposal includes::
1) Specifications
2) Drawings and Plans
3) Agreement Template
The owner shall approve the RFP by reviewing if the invited contractors are acceptable to him/her.
The contractor shall prepare the proposal based on the Scope of Works, drawings, specs, and contract conditions.
Evaluate proposal...
The architect shall help evaluate the proposal.
The owner approves the winning proposal as recommended by the architect.
The chosen contractor shall receive the Notice Of Award  via the messaging app. It contains also the requirement for a Performance Bond,
The contractor signs the Notice Of Award and sends it back. The contractor also agrees to process the
Performance Bond.
The owner signs the contract after the contractor signed it.
The Contractor, prior to signing the Contract, shall furnish a Performance Bond equal to 15% of the Contract
amount for the faithful performance of his work and 15% bond covering Contractor's obligations
arising from the Contract to its workers, subcontractors and suppliers. Such bonds shall be in the form of
surety bond as approved by the Owner, and shall remain in effect until replaced by the Contractor's guarantee bond.
The contractor signs the contract and notarizes it as soon as the owner has also signed it.
The contractor shall prepare the contract following the templates provided by BuildPodd. There are 2 types of contract templates that the contractor can use:
1) AT02 for the Construction Agreement arising from a Design-Bid-Build package.
2) AT04 for the Construction Agreement arising from a Design-&-Build package.
The project is now ready for turnover. The BuildPodd Admin may request a photo op with the PODD teams in the project with showcasing purposes.
The Notice To Proceed issued to the contractor after the contract signing to signal the processing building permits
and preparation of downpayment billing.
The contractor prepares the plans and documents for the application of the building permit and upload into the
project dashboard once secured.
After the contractor and the owner have signed the contract and notarized afterwards, the contractor
shall then prepare the downpayment billing by filling up the form the dashboard
The surety bond shall be secured by the contractor prior to the collection of the downpayment.
The project owner pays the 30% downpayment only when the contractor has submitted the surety bond. The payment
will be done directly to the contractor following their agreed method.
The contractor prepares the progress report using the app.
The progress billing shall be automatically generated after the preparation of a progress report.
The BuildPodd Admin shall help evaluate the accuracy of the progress report in coordination
with the construction administrator or architect.
The architect, who acts as the construction adminstrator, shall verify if the progress corresponds
to the photos of accomplishment and the actual conditions at site.
The owner pays the progress billing as soon as the architect and admin advises him/her to do so.
After the 100% progress billing, the contractor prepares a punchlist and invites the owner for inspection of the project.
The owner, together with his/her construction administrator or architect, shall inspect the project and submits
the findings for rectification, if any. The contractor shall acknowledge the rectification works and advise again the
owner for inspection once the rectification is done.
The architect, who serves as the construction administrator, shall be also accept the rectifications done.
As soon as the owner and the architect has accepted all the rectifications done on the project, the contractor can now proceed with the submission of requirements to secure the occupancy permit.
The contractor uploads the occupancy permit copy into the project dashboard.
The contractor may opt to collect the retention money by securing a retention bond.
The owner may release the retention money as soon as the contractor submits the retention bond.
The signed and notarized contract shall be uploaded by the contractor into the project dashboard.
There are two (2) basic work package types that we always consider for optimum execution of work:
1) Design-&-Build
2) Design-Bid-Build
We devised a simple decision tree that involves 3 basic questions. If the answer to the first question points to the upward direction, the recommended package would be Design&Build. If downward, Design-Bid-Build. If the answer points to the middle, go to the next question until you reach the last question that will point you either up or down.
On one hand, if the decision tree points to a Design&Build package, there will be no competitive bidding and only one contractor shall be invited. The BuildPodd Admin shall prepare the Project Invitation for the endorsed or best-match Design&Build Contractor so he/she will submit the Design Proposal first, then later on, the Request for Proposal for the construction component.
On the other hand, if the decision tree points to a Design-Bid-Build package, there will be competitive bidding with at least 3 contractors. The BuildPodd Admin shall prepare the Project invitation to the recommended or best-match designer so he/she will submit the Design Proposal first. Then, later, the BuildPodd Admin shall prepare the Request For Proposal for at least 3 contractors.
